Scientific Workshops, A New Jersey Nonprofit Corporation 501c(3)

 PRIVACY POLICY Download PDF: 2024-0315-PrivacyPolicy.pdf

This web page contains the SCIENTIFIC WORKSHOPS Copyright Statement and the SCIENTIFIC WORKSHOPS Privacy Policy.  If you have questions, contact Organizers@ScientificWorkshops.org.

SCIENTIFIC WORKSHOPS Copyright Statement

Copyright Statement
Copyrighted by the SCIENTIFIC WORKSHOPS, all rights reserved. 

None of the materials appearing on the SCIENTIFIC WORKSHOPS web servers may be reproduced or stored in a retrieval system without the organization's prior written permission. Material that SCIENTIFIC WORKSHOPS posts that is owned by someone else must be cleared by the owner for use.

Image Permissions Policy

Images may not be published, displayed, or transmitted in any way without permission from the SCIENTIFIC WORKSHOPS Executive Director or Webmaster. Non-commercial, educational use of images is free with prior written permission from SCIENTIFIC WORKSHOPS and with the proper citation: Courtesy of Scientific Workshops, www.ScientificWorkshops.org. For non-commercial or commercial use, please submit a request by email to the Webmaster. We will contact you about your request.

SCIENTIFIC WORKSHOPS Privacy Policy

Introduction
SCIENTIFIC WORKSHOPS respects each individual’s right to personal privacy. We will collect and use information in the ways disclosed through this statement. This statement applies to registrants of SCIENTIFIC WORKSHOPS meetings, training, or memberships. SCIENTIFIC WORKSHOPS does not sell or share your membership status, contact information, or email address with anyone (unless ordered to provide the information to a court of competent jurisdiction). In addition, SCIENTIFIC WORKSHOPS does not misuse your contact information for commercial solicitations by outside parties.  The website collects general statistical information automatically from website visitors.  Through its member and conference registration service, the SCIENTIFIC WORKSHOPS organization collects personal/business information to provide membership or conference registration data for its meetings.  We cannot offer service if you do not complete the application forms fully.

Part I. Information Collection

SCIENTIFIC WORKSHOPS collects information through our website at several points. However, we collect no personally identifiable information about visitors to our Website other than what a visitor may voluntarily provide through a Website application or a registration form.

We use Google Analytics to collect the following general data that is not personally identifiable information: network location; country of network; which pages were viewed and for how long; site entry and exit pages; time of day of visit; keywords hit; referring site; and similar non-personally identifiable statistical information. We collect this data to determine where our visitors are located, which pages are the most and least popular, which keywords brought visitors to our site, and to provide us with similar analysis and evaluative tools.

The statistical information collection process is automatic and non-voluntary. We do not verify the accuracy of the information, instead relying on the Google Analytics server hosting software to gather the data.

We collect personally identifiable information through online electronic forms. The form(s) will most likely request name, address, telephone number, email, work contact information, emergency contact name and telephone number, which seminar or workshop chosen, education level, and similar data types. The information provided by you is voluntary. However, if you do not provide the information, SCIENTIFIC WORKSHOPS cannot deliver services to you because membership and registration are specific to a particular person and contact information on that person is needed to grant membership or registration. 

We do not employ cookies. (A cookie is a small text file that Web servers place on a user’s computer hard drive as a unique identifier. Cookies enable web owners to track usage patterns and deliver customized content to users.) SCIENTIFIC WORKSHOPS does not employ cookies on its website.

We do not employ Banner advertising on our Website. (Banners may be used to collect information similar to cookies described above. When Banner advertising is used on a Website, third parties typically collect the information on that Website). SCIENTIFIC WORKSHOPS does not employ Banner advertising through its Website.

We will provide hyperlinks to outside sources, organizations, resources, agencies, and industry. SCIENTIFIC WORKSHOPS has no control over the content of those entities, does not participate in their Privacy Policies, and has no input into their use of information. We encourage you to review the Privacy Policy of the linked Website when you first enter their site.

Part II. Information Usage

The personal information collected will be used to register an individual for a training event, workshop, or seminar or to effect membership in the organization. Users who provide contact information will receive membership benefits and privileges in SCIENTIFIC WORKSHOPS or will be registered for attendance at a SCIENTIFIC WORKSHOPS meeting similar event. SCIENTIFIC WORKSHOPS provides online electronic registration as appropriate to the event.  (If a third party is used, the registration service provider secures its own servers with appropriate technology, systems, programs, and personnel for standards of information protection and is governed by its own privacy standards.) Data input into the online system and retrieval from the online SCIENTIFIC WORKSHOPS system is secured and certified safe; you can read the privacy policy of the membership service provider at http://www.wildapricot.com/privacypolicy and the financial transaction processor (PayPal) at https://www.paypal.com/us/legalhub/privacy-full.  The electronic funds transfers are handled by SCIENTIFIC WORKSHOPS bank; that privacy policy is at https://www.chase.com/digital/resources/privacy-security/privacy/online-privacy-policy.

SCIENTIFIC WORKSHOPS uses its announcement (or broadcast) service to provide information and announcements through email. There is an “unsubscribe” link at the bottom of every message to be removed from broadcasts.  Additionally, you may contact the Scientific Workshops organization, Organizers@ScientificWorkshops.org, requesting removal from the broadcast service.

SCIENTIFIC WORKSHOPS uses contact details it collects for reasonable and customary SCIENTIFIC WORKSHOPS business purposes, e.g., to provide notices, electronically through the announcement service or by hard copy through the U.S. mail, of SCIENTIFIC WORKSHOPS business and organization information; announce upcoming conferences or meetings; share items of interest to membership; further SCIENTIFIC WORKSHOPS goals by publicizing events, activities, or group meetings; and, for similar business offerings and purposes. Electronically means to a member's email address; by U.S. mail means to a member's physical mailing address. You entered both of these when you joined or registered for a SCIENTIFIC WORKSHOPS event. SCIENTIFIC WORKSHOPS tries its best to protect its members from unwarranted emails by not accepting outside requests to contact members.  The exception is when, in the judgment of SCIENTIFIC WORKSHOPS officers, the outside request will be of great benefit to SCIENTIFIC WORKSHOPS members.  Members can unsubscribe voluntarily at any time. This email announcement function is a benefit of a SCIENTIFIC WORKSHOPS membership and as such, is not a publicly distributed or publicly available service. Even so, members can "unsubscribe" or "opt-out" of receiving SCIENTIFIC WORKSHOPS announcements or change their email address for delivery of the announcements by using the links provided in an announcement or by emailing  Organizers@ScientificWorkshops.org. The SCIENTIFIC WORKSHOPS announcement function is a voluntary opt-out/opt-in choice for members as is required under law for mass email distribution and for which a member may discontinue permanently or temporarily. The only member information used for the announcement function is the member's email address(s) and the member's name. No other information is used by SCIENTIFIC WORKSHOPS for the electronic delivery of its announcements, and no SCIENTIFIC WORKSHOPS bulk messages are sent to all members except through the announcement service.

The third-party provider of the email delivery service is the company we use for the online electronic application and registration form. The information we collect from the electronic online voluntary application or registration forms is not used to create customer profiles based on browsing or purchasing history. We will not supplement information collected at our Website with data from other sources, such as others who may use your credit history to authorize purchases. A word about your membership, participation, and/or registration: You must understand that SCIENTIFIC WORKSHOPS does, may, and will use photos, names, and affiliations in a manner consistent with furthering the Scientific Workshops organization's goals and gaining organization recognition. We may publish photos and names on our Website and use such in printed publications as we deem necessary to broadcast SCIENTIFIC WORKSHOPS to an audience. Joining the Scientific Workshops, participating in SCIENTIFIC WORKSHOPS activities, and registering for SCIENTIFIC WORKSHOPS programs is wholly voluntary on your part. Choosing how to promote SCIENTIFIC WORKSHOPS and what methodologies and tools to use is wholly a SCIENTIFIC WORKSHOPS determination. Choosing to join, register, and participate in and with SCIENTIFIC WORKSHOPS indicates your permission and understanding that SCIENTIFIC WORKSHOPS may reasonably use photos and limited information about you to further its goals, gain PR, and conduct activities it deems necessary to advertise and broadcast its programs and services.  

We may offer links to other Web sites. Please note: When you click on links to other Web sites, we encourage you to read their privacy policies. Their standards may differ from ours. Please be advised that information posted in chats, forums, or message boards are public venues and become public knowledge.

If our information collection or use policy changes, we will advise you through a new Privacy Policy, which will always be available on our Website at https://scientificworkshops.org/privacy-policy.  

Part III. Access to Information
SCIENTIFIC WORKSHOPS maintains application or registration data at a designated location under the control of SCIENTIFIC WORKSHOPS Executive Board members or the Executive Director. The data may be compiled into a list to be used for membership renewals or counting the number of participants. Electronic and digital data may be compiled into paper form. Members and Registrants will be provided their own personal information if an email request is made to Organizers@ScientificWorkshops.org. SCIENTIFIC WORKSHOPS will respond to a request to remove a profile within two weeks or 14 days. Users may request changes to or deletion of their personal information from files by emailing a request.  

Part IV. Problem Resolution

If problems arise with SCIENTIFIC WORKSHOPS regarding privacy, users may email SCIENTIFIC WORKSHOPS at organizers@scientificworkshops.org. Under normal circumstances, we are committed to resolving disputes within 14 days or two weeks.

Part V. Data Storage and Security

SCIENTIFIC WORKSHOPS protects electronic user information through tools in place by the third-party database provider.  When a membership application is received, the electronic data is reformatted and may be emailed, for example, to SCIENTIFIC WORKSHOPS Board members to take further action on the application. The original electronic data remains stored on the provider's server in a secure environment. SCIENTIFIC WORKSHOPS does not have access to your financial information, credit, or bank account because it uses third-party merchant providers to handle its financial transactions. The SCIENTIFIC WORKSHOPS Board of Directors and its designates can access the membership and meeting registration data. 

Data printed on paper (such as membership or registration information) is authorized for storage in locations determined by the Scientific Workshops organization. Reasonable control and access by authorized and designated SCIENTIFIC WORKSHOPS Board members and service providers is granted. Electronic online registration and application data are provided voluntarily by users to obtain a service or a product from the Scientific Workshops organization. SCIENTIFIC WORKSHOPS Board members, a SCIENTIFIC WORKSHOPS meeting planner, and SCIENTIFIC WORKSHOPS Website managers are authorized. They may additionally store information locally, such as in copies of emails to and from members and registrants. 

Part VI. Third Party Fiduciary/Financial Contact through Scientific Workshops Website

If you use your credit card or a bank account for membership or registration, you will be directed to a third-party merchant account provider. The merchant account provider will collect whatever information and data it needs to verify the credit card information and your personally identifiable information and charge the appropriate membership or registration fee to your card or bank. SCIENTIFIC WORKSHOPS does not have access to your financial, bank account, or credit card information. SCIENTIFIC WORKSHOPS may display a hyperlink to the provider’s server or web page, but all transactions are conducted outside of the purview of the SCIENTIFIC WORKSHOPS web server and SCIENTIFIC WORKSHOPS individuals. The third-party merchant provider will offer its Privacy Policy information for your review. Be sure to check links at the tops and bottom of third-party pages to find and read their Privacy information.

Part VII. SCIENTIFIC WORKSHOPS Merchant and Service Providers.

 Merchant providers maintain their own servers, establish and implement their own secure transaction protocols, and set their own Privacy Policies. SCIENTIFIC WORKSHOPS does not have input into any of the systems or policies, and SCIENTIFIC WORKSHOPS is not involved with the systems or policies. Questions or concerns must be directly addressed with the Merchant Provider. SCIENTIFIC WORKSHOPS does review merchant provider policies before obtaining or contracting for a service for its offerings, but SCIENTIFIC WORKSHOPS does not maintain a relationship with merchant providers and receives no endorsements or favors from merchant providers. There are currently providers such as PayPal for financial transaction processing for membership and event processing, which SCIENTIFIC WORKSHOPS uses. Check their sites for privacy.

If you have any further questions about the Scientific Workshops organization’s privacy or security, please contact us by sending an email to Organizers@ScientificWorkshops.org.  

Webmaster, Carol Paterick, carolpaterick@gmail.com
March 15, 2024